The Department/Center/Institute Administrator is the senior administrative position in a department/center/institute within the Feinberg School of Medicine (FSM) and provides thought leadership in reviewing and recommending policy and procedure designed to enhance operational excellence. Ensures the effective, compliant, and efficient daily management of all operational, financial, and business functions in support of the business area's mission and in coordination with central offices, including but not limited to HR, Budget, Facilities, IT, and Faculty Affairs. Represents department/center/institute in all operational activities.
The Institute for Sexual and Gender Minority Health and Wellbeing (ISGMH) was founded in 2015 and is the first university-wide institute in the country focused exclusively on research to improve the health of the sexual and gender minority (SGM) community. The Institute leads research that fosters understanding of the development and experiences of SGM individuals and improves the health and wellbeing of the SGM community. Sexual and gender minorities include lesbian, gay, bisexual, transgender, and queer people – anyone whose sexual or gender identity does not conform to social majority categories of sexual orientation or gender. The Institute Administrator is a key leadership role within the unit, providing strategic support and overall business operations management to enhance and deliver innovative research and training to improve SGM health and wellbeing.
- Creates, implements, and manages, in conjunction with unit leadership, strategic plans to best utilize revenue for key faculty recruitments, program development, research expansion, space planning. etc.
- Plans and manages complex budget(s) to fund strategic mission including financial sustainability and enhancement models. Serves as primary contact with both FSM Central offices. Plans and implements annual budget including fiscal resource allocation of appropriated, discretionary, endowment and/or gift revenues. Manages budgets for large volume of research grants. Delegates payroll, purchasing, travel and entertainment (T&E) transactions and serves as department level approver in Financial and HR systems. Oversees routine budget reconciliation and analyzes budget position. Approves funds reallocation within budget as necessary and appropriate.
- May work closely with the Feinberg Office of Development and Alumni Relations, actively pursues opportunities for alumni contact and solicitation. Collaborates on fundraising areas of opportunities, including grateful patient identification, areas of strategic department investment.
- Manages office, lab and common areas to ensure strategic use of available space, and determines and assigns space allocation. Oversees/completes annual SIMS survey following NU protocol. Develops safety plan and ensures communication and compliance.
- Provides strategic recommendation for management of faculty appointments, credentialing and exit (retirement and termination) processes. Reviews policies, recommends changes, implements new and ensures consistent interpretation. Maintains appropriate information for accurate faculty database management. Oversees all aspects of faculty administrative tasks (colloquium, seminar, travel, faculty COI survey, annual report) ensuring optimal faculty support.
- Manages professional research administration support staff in order to facilitate and enhance all administrative grant processes and related compliance. Responsible for pre- and post-award administration completed by research administrators. Builds relationships with Principal Investigators (PIs) and NU research associated offices; transfers knowledge and advises on research policy and procedure. Oversees payroll for research appointments. Ensures on-going training of support staff and PIs for optimal operations and compliance.
- Determines and implements organizational structures to align with strategic mission. Manages implementation of human resource programs, policies, procedures and talent management lifecycle and related mentoring and training. Oversees recruitment and selection process; Performance Excellence plan for each employee; and merit increase process. Manages and provides consultation regarding complex performance problems and issues; administers leaves; approves timesheets and oversees completion of annual staff Conflict of Interest survey.
- Ensures compliance with all applicable federal, state, local and NU laws, regulations, policies and procedures.
- Creates department strategy for structure, process, and staff support of students. Performs and/or delegates the following: For graduate students: Oversees annual recruitment and selection process and related data entry; resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.). Resolves student issues. Acts as primary contact with School or student organizations.
- Bachelor’s in business, accounting or a related field with 8 or more years’ experience in administrative or supervisory capacity with exposure to a combination of budgets, finance, grant administration, facilities, and/or human resources; or 10 yrs administrative experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Ability to manage multiple projects
- Work with diverse groups and individuals
- Knowledge of post-award administration
- Masters in Business Administration
Preferred Competencies: (Skills, knowledge, and abilities)
- Knowledge and interest of LGBTQ issues
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
To Apply: To apply for this position, navigate to careers.northwestern.edu, search for job ID 48495, and click Apply for Job.
ISGMH Diversity Statement: ISGMH’s commitment to diversity is critical to our mission of advancing access to excellence in academic programs, world-class research, and health programs. Engagement in discrimination or harassment against any person because of race, color, sex, religion, national origin, ancestry, age, marital status, military service, disability, sexual orientation, and gender identity or expression will not be tolerated. Through its work, ISGMH advances the health and wellbeing of LGBTQ individuals. Staff and trainees should expect to find a diversity of sexual orientations and gender identities among ISGMH staff, trainees, research participants, and in outreach experiences. We highlight the importance of respecting and valuing this aspect of diversity among staff and trainees.
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