Data Assistant Associate

Job Summary:

Data Assistant Associate, collects, reviews, verifies, validates, codes and inputs data into a computer processing system; audits output data.  Identifies and resolves production related errors.  Maintains and revises procedural lists, control records and coding schemes to process source data.

Project Description:

The goal of this project is to use data collected within a series of three new ongoing evaluation projects in partnership with the City of Chicago’s Department of Public Health, to provide comprehensive evaluation support and quality management services for community-based organizations overseeing HIV prevention and care initiatives. The Evaluation Center uses a systems-informed empowerment evaluation approach to help organizations collect, analyze, and apply data to improve their services.

Job Activities:

The primary job actions will be to support research activities associated with the ongoing projects, including but not limited to: reviewing and drafting manuscripts, developing spreadsheets and databases, coordinating communication between community-based organizations and internal team staff, interpreting and presenting data, and monitoring progress towards project goals.

Specific Responsibilities:

Strategic Planning

  • Participates in team and other departmental meetings to share experiences, learn about what other teams are doing and help solve problems.


  • Manages data receipt, tracking and follows up on assigned project(s).
  • Detects trends and reports on patterns of errors.
  • Contacts customers to obtain missing data.
  • Learns and complies with appropriate compliance and regulation requirements regarding protected data.
  • Provides administrative support to organizational area.


  • Receives, collects, reviews, edits, and enters data.


  • Partners with customers to ensure data is accurate, including running or reviewing quality assurance reports, correcting erroneous data and providing feedback to the team.
  • Contacts customers to obtain missing data, to provide support to those providing data, and to answer general questions about processes and content.

Performs other duties as assigned.

Minimum Qualifications: (Education and experience)

  • A high school diploma or equivalent is required. Please see information below.


  • Microsoft Office (Word, Excel, Powerpoint, Access, Outlook)


  • Critical thinking
  • Decision Making
  • Problem Solving
  • Troubleshooting


  • Collaboration and teamwork
  • Facilitate collaboration
  • Functional documentation
  • Organizational skills
  • Planning
  • Workflow development & documentation

Minimum Competencies: (Skills, knowledge, and abilities)

  • Ability to prioritize tasks.
  • Effective time management skills.
  • Demonstrated attention to detail and ability to adhere to instructions/procedures.
  • Efficient and resourceful in problem-solving.
  • Good communication skills; demonstrated effective spoken and written communication.

Preferred Qualifications: (Education and experience)

  • Experience working in public health research.
  • Experience working with LGBT individuals.
  • Experience working with large or complex datasets.
  • Experience with conducting statistical analyses.

Preferred Competencies: (Skills, knowledge, and abilities)

  • Ability to work in a team environment.
  • Ability to work with minimum supervision and guidance.
  • Ability to receive and benefit from feedback.
  • Willingness to expand skill set and improve.
  • Ability to write scientifically for dissemination activities.
  • Familiarity with data collection and management software, such as REDCap.

To apply: click here and search for job ID 37237.