Program Coordinator

This Program Coordinator position will support program administration needs, with a primary focus on HR coordination and financial processing, including HR paperwork, onboarding/offboarding, support for staff trainings and development, and processing expense reports/invoices.

Job Summary: Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

The program/project is summarized below.

Supports the effective, compliant, & efficient management of research functions within the institute, including HR, financial, and project-specific duties in coordination with the ISGMH administrative team, as well as central offices such as OSR, ASRSP, HR, Budget, Facilities, & IT.  Provides support in reviewing & recommending policies & procedures designed to enhance operational excellence.

The Institute for Sexual and Gender Minority Health and Wellbeing (ISGMH) at Northwestern University was created in 2015 to be a leader in research that improves the health and wellbeing of the sexual and gender minority (SGM) community and foster understanding of the development and experience of SGM people. The institute provides unique opportunities for high-level research and training for the next generation of SGM scholars, and it utilizes innovative modalities to disseminate knowledge widely to the SGM community, the public at large, scholars, service providers, educators, and policymakers.

This is a term position with an end date of 5/31/2023.  Opportunity for renewal will be based on performance and available funding.

Please submit a cover letter and resume.

Specific Responsibilities:

Administration

  • Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
  • Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
  • Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
  • Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Evaluation

  • Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
  • Implements corrective actions required as a result of surveys or other indicators.

Events

  • Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.

Grants & Contracts

  • Partners with NU development office and grant manager to identify and seek program funding.

Human Resources

  • Ensures human resources programs, policies, & procedures are implemented & consistently applied.
  • Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
  • In consultation with management & Central HR, administers HR solutions.
  • Maintains excellent working relationship with Office of Human Resources.

Regulatory Compliance

  • Ensures compliance with all necessary organizations.
  • Prepares documentation as required.

Strategic Planning

  • Administers & maintains existing strategic plans.
  • Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Miscellaneous

  • Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree; OR appropriate combination of education and experience.
  • 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Demonstrates initiative and follow through.
  • Strong organizational skills / attention to detail.
  • Highly proficient with Microsoft Office suite and overall computer skills/technical aptitude.
  • Ability to identify, research, and solve problems.
  • Effective communication skills (written and verbal).
  • Ability to prioritize and balance competing priorities.
  • Ability to multi-task and work in a fast-paced environment.
  • Experience or interest working on LGBT issues.

Preferred Qualifications:

  • 1 year research administration + 2 year HR or administrative support experience in a research environment (total of 3 years).
  • Knowledge HR processes and coordination at NU.
  • Knowledge of NU IT systems.

Preferred Competencies: (Skills, knowledge, and abilities)

  • Knowledge of HR policies and trends in hiring.
  • Experience working in public health, psychology, and/or medical research.

To Apply: To apply for this position, navigate to careers.northwestern.edu and apply for job ID 35586.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.

ISGMH Diversity Statement: ISGMH’s commitment to diversity is critical to our mission of advancing access to excellence in academic programs, world-class research, and health programs. Engagement in discrimination or harassment against any person because of race, color, sex, religion, national origin, ancestry, age, marital status, military service, disability, sexual orientation, and gender identity or expression will not be tolerated. Through its work, ISGMH advances the health and wellbeing of LGBTQ individuals. Staff and trainees should expect to find a diversity of sexual orientations and gender identities among ISGMH staff, trainees, research participants, and in outreach experiences. We highlight the importance of respecting and valuing this aspect of diversity among staff and trainees.