Evaluation Project Coordinator

Job Summary: The Research Project Coordinator manages daily operations of a biomedical &/or social-behavioral research study involving multidisciplinary teams of colleagues, sponsors & other external project stakeholders.  Monitors study performance, analyzes & review results, & supervises development & implementation of new protocols.  Assigns work & supervises study staff & reviews technical operations ensuring that all processes, protocols & procedures are quality controlled & functioning up to standards.  Develops implements & administers budgets, grant & administrative procedures.  May co-author scientific papers for presentation & publication & coordinates writing, submission & administration of grants.  Ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) & all current local, state, & federal laws, regulations, guidance, policy & procedure developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR), & the International Conference on Harmonization (ICH).

Program Description: The Evaluation, Data Integration, and Technical Assistance Program (EDIT), housed in the Institute for Sexual and Gender Minority Health and Wellbeing (ISGMH), is directed by Dr. Gregory Phillips II and Dr. Lauren B. Beach (Associate Director), and attempts to foster a learning community to improve the health and wellbeing of sexual and gender minority (SGM) populations in Chicago and beyond. EDIT’s goals are to (1) be a local leader in the evaluation of interventions focused on improving the health and wellbeing of sexual and gender minority individuals; (2) help community agencies build capacity to strategically plan and implement and evaluate innovative and culturally responsive programming that serves sexual and gender minority individuals through the provision of tailored technical assistance; (3) use a wide array of data sources to enhance understanding of health disparities of sexual and gender minority individuals at a local and national level; and (4) share best practices and lessons learned from program evaluation and research studies with policymakers, funders, and service providers to improve community response to serving sexual and gender minority individuals.

Project Description:  This position will be responsible for the coordination of a new project within the Evaluation Center – a series of Chicago Department of Public Health (CDPH) funded projects housed in EDIT. The goal of this initiative is to provide evaluation and technical assistance services to multiple community agencies also funded by CDPH to plan and implement community development projects related to HIV prevention. These community development projects will be focused on four priority populations: Black men who have sex with men (MSM), Latinx MSM, transgender women, and Black cisgender women. The Evaluation Center uses a systems-informed empowerment evaluation approach to help these organize collect, analyze, and use data to improve their services.

Job Activities: This job involves the coordination of research and evaluation efforts within the Evaluation Center.  Primary activities include: interfacing with partner organization; assisting with the development and implementation of multisite evaluation efforts; tracking performance of demonstration sites; maintaining accurate, timely, and detailed records of all research and evaluation efforts; facilitating periodic calls and meetings with sites; conducting overarching data collection from agency staff (e.g., interviews, surveys); coding and analyzing qualitative and quantitative data; assisting with the preparation of reports and dissemination products; supervising research staff and interns; and other project-related responsibilities.

**Please note: This position is based in the Department of Medical Social Sciences in the Northwestern University Feinberg School of Medicine.  The Research Project Coordinator will be required to travel to demonstration project sites throughout Chicago on a regular basis. Hours of work may include occasional evening or weekend hours for trainings, meetings, and special events.

Specific Responsibilities:


  • Leads execution & control of a biomedical &/or social science project or research study.
  • Coordinates processing & analysis of data, conduct of experimental tests & procedures
  • Ensures completion of study activities per protocol including recruitment.
  • Obtains informed consent.
  • Interviews & obtains medical & social histories.
  • Administers, schedules &/or scores tests.


  • Oversees & manages collection, maintenance, analysis & evaluation of data that will be used in grant submissions, presentations & publications.
  • Ensures that information is entered correctly into databases.
  • Assists PI in reviewing, analyzing, interpreting, summarizing, formatting, editing, & preparing tables, charts, graphs, progress & final reports, etc.
  • Coordinates between sponsoring agencies, collaborating organizations &/or other research &/or educational institutions.
  • Ensures that all study documents associated with current local, state, & federal regulatory guidelines, requirements, laws & research protocols are completed in a timely manner.


  • Manages lab/study budget & inventory including purchasing of supplies & services ensuring that they are necessary, reasonable & project related.


  • Trains, directs, assigns duties to & supervises research staff, students, residents &/or fellows.
  • Acts as a mentor in regard to education of junior coordinators.

Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 3 years’ research study or other relevant experience required; OR
  • Successful completion of a full course of study in an accredited college or university leading to a master’s or higher degree in a major such as social or health science or related; OR appropriate combination of education and experience and 1 year research study or other relevant experience.
  • Supervisory or project management experience required.
  • Must complete NU’s IRB CITI training before interacting with any participants & must re-certify every 3 years.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Strong project coordination skills and the ability to prioritize tasks.
  • Demonstrated attention to detail and ability to adhere to instructions/procedures.
  • Good communication skills; demonstrated effective spoken and written communication, including willingness to ask questions when clarification or amplification is required.
  • Good time management skills; efficient and resourceful in problem-solving.
  • Demonstrated ability to take ownership of the work, possessing initiative, good follow-through; ability to work without supervision.
  • Ability to receive and benefit from feedback; willingness to expand skill set and improve.
  • Flexibility in adapting to new procedures and environments.
  • Ability to work in a team environment.
  • Proficient at MS Office Suite.

Preferred Qualifications:

  • Experience in program evaluation.
  • Experience in quantitative analysis methods.
  • Experience in qualitative analysis methods.
  • Experience working in public health and/or medical research.
  • Experience working with community-based organizations.
  • Experience working with LGBTQ, racial/ethnic minority, HIV-positive, and at-risk populations.

Preferred Competencies: (Skills, knowledge, and abilities)

  • Ability to write scientifically for dissemination of findings.
  • Familiarity with data collection and management software, including REDCap.
  • Knowledge of HIV care and prevention interventions, PrEP, HIV/STI surveillance.

To Apply: To apply for this position, navigate to careers.northwestern.edu and apply for job ID 35587.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.

ISGMH Diversity Statement: ISGMH’s commitment to diversity is critical to our mission of advancing access to excellence in academic programs, world-class research, and health programs. Engagement in discrimination or harassment against any person because of race, color, sex, religion, national origin, ancestry, age, marital status, military service, disability, sexual orientation, and gender identity or expression will not be tolerated. Through its work, ISGMH advances the health and wellbeing of LGBTQ individuals. Staff and trainees should expect to find a diversity of sexual orientations and gender identities among ISGMH staff, trainees, research participants, and in outreach experiences. We highlight the importance of respecting and valuing this aspect of diversity among staff and trainees.